David Clover 26 April 2012 16:03:16All large organisations are able to collect money securely from a credit or debit card online as part of a booking or purchasing process and The Open University is no exception. We now have a Faculty utility that allows people organising conferences and events to collect sign-up information from potential delegates and clients, and then pass them online through to WorldPay via a University-designed secure API where they can make credit or debit card transactions safely.
This means that staff in various departments who are organising events don't have to engage with insecure 'Cardholder not present' telephone conversations about taking credit card details and those signing up can get immediate confirmation of their acceptance onto the event. The system makes collecting money and participant details efficient and cost-effective.
We have so far provided 5 separate environments for collecting fees for conferences and events and it's working smoothly. At the time of writing the system has collected £14,000.
Here's an example of an online form that's been used recently for an event in the Mathematics and Statistics Department.:
We are now putting the final touches to an information module (shown above) so that organisers can download the most recent list for their event as an Excel sheet. They can then use it to create lists, labels, mail and email merges to help them to manage the event itself.
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